Almost every person who is in the human resource field would agree that the largest challenge faced by HR professionals around the globe is managing the leaves of employees. Processing applications and then tracking leave time is a very tedious task! Many decades ago, let’s say in the 50’s, 60’s, 70’s, and the 80’s when computers weren’t that common and there wasn’t many software being developed, the whole procedure for leave management used to be extremely difficult. Luckily for people, we’re surviving in an era where modern IT solutions have made us better at our jobs and our day-to-day tasks significantly easier! With the advent of advanced and automated leave management systems, HR professionals across the globe sighed with relief and a brand new era of seamless and highly efficient leave management began!
That said, not every organization necessarily needs to leverage the power of an automated leave management system to survive leave management system. It’s only a matter of how productive and efficient a particular organization desires to become. Therefore, it’s recommended for each enterprise, big or small, to at the least give the modern leave management systems of today a decide to try and go for themselves!
However, business managers and decision-makers have to be extremely careful while selecting the application that suits their needs best. For this reason, to assist you decide and filter substandard platforms, in this information, we shall highlight the 4 leave management system features which every relevant software must possess! Let’s start!
1. It Should Have a Comprehensive Tracking System
The first and foremost function of a leave management system is always to track the work hours of individual employees effectively. Managers should have the ability to look at the leaves that may be availed by every employee and the availability of other employees to be able to decide whether to accept or reject a certain leave application. Moreover, the tracking system should also provide a comprehensive calendar showing all the important dates (such as Black Friday for a retail business) where employees can’t take days off. This feature would, therefore, make certain that no mistakes are created while allowing or preventing employees from taking their leaves.
2. It Should Be Web- & Mobile-Based
An thing to remember is that employees can ask for leaves at any given time of your day, including after-work hours, rendering it difficult for managers to access their leave management systems and make timely decisions. Managers should ideally have the ability to access their enterprise’s leave management software anytime and anywhere. For this reason another key feature that you need to try to find is that the platform should be web-based and accessible on a handheld device with a net connection. This would ensure the convenience of accessing the data from any corner of the planet – all you’d need is a stable net connection and a laptop/mobile device.
3. It Should Create Ease of Report Generation
While managing the attendance and leaves of employees, it’s imperative to remember the productivity and the overall efficiency of the workforce. That is possible by creating meaningful reports to analyze the rate of absences and the overall performance of the company. An excellent leave management system should enable its users to conveniently create insightful reports based on data concerning leave requests, approvals, denials, and the efficiency of the organization. Its not all platform offers this feature, but having it may benefit you a great deal by helping you record where your organization is headed and identifying if any changes should be made in the leave and attendance policies.
4. It Should Provide a Self-Service Platform for Employees
In order to avoid confusion, it’s highly advised that the top of management should keep their attendance and leave policies free of any sort of ambiguousness. However, confusions can arise and employees, especially new ones, can face trouble attempting to wrap their heads around certain points in the policies. Answering the person queries of each and every employee could be really hectic for HR professionals who already have a great deal on the plates. Keeping this in mind, it becomes clear that another feature you should definitely try to find is just a self-service portal where employees could obtain the answers to any or all their questions and manage their own time-off requests with ease. This would result in a boost in efficiency and save time for the parties.